Job title: Administrator, Branch Activations
Job type: Temporary
Emp type: Full-time
Industry: Banking
Expertise: Administrative
Location: Toronto, ON, CA
Job published: 2022-08-02
Job ID: 59906

Job Description

Our client, a leader in the banking industry is seeking an Administrator, Branch Activations for a 1-year contract, with the possibility of extension or becoming a permanent position. This is a hybrid position. In this role you will be responsible for providing general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the Physical Channels Build and Initiatives group.

 

Responsibilities:
• Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives.
• Builds effective relationships with internal/external stakeholders.
• Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
• Gathers and formats data into regular and ad-hoc reports, and dashboards.
• Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
• Provides input into the planning and implementation of administrative programs.
• Coordinates and monitors budgets and reporting on results vs. budget.
• Manages and monitors calendars and upcoming events.

• Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation.
• With support and input from others organizes meeting agendas, coordinates the collection of meeting content and feedback, takes and distributes meeting minutes.
• Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
• Dispatches outgoing communications. Responding to and resolving/escalating inquiries.
• Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
• Tracks expenses to ensure they stay within budget.
• Liaises with internal business units and external vendors and participates in the coordination and implementation of premises and building related matters while ensuring minimal interruptions to business operations.
• Coordinates training requirements for new branch activations (research, booking, cancellations, confirmations, etc.).
• Collaborates with internal and external stakeholders in order to deliver on business objectives.
• Organizes work information to ensure accuracy and completeness.
• Focus may be on a business/group.
• Thinks creatively and proposes new solutions.
• Exercises judgment to identify, diagnose, and solve problems within given rules.
• Works mostly independently.
• Broader work or accountabilities may be assigned as needed.

Qualifications:
• Typically 5-7 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
• Specialized knowledge from education and/or business experience.
• Strong organization and collaboration skills.
• Excellent verbal & written communication skills.
• In depth analytical and problem solving skills.