Job title: Senior Administrative Assistant
Job type: Permanent
Emp type: Full-time
Industry: Banking
Expertise: Administrative
Job published: 2023-01-24
Job ID: 60481

Job Description

Our client, a leader in the banking industry is seeking a Senior Administrative Assistant to join their team on a permanent basis. This is an in-office role, with some flexibility to work from home a few days a month. The Senior Administrative Assistant will become a pivotal part of a dynamic team within the bank and have a diverse set of responsibilities. If you have experience working in financial services supporting director level staff, this could be the perfect opportunity for you!

 

Responsibilities:

 

  • Assist Business Promotion on defined functions, as necessary, which includes, but is not limited to, assisting on day-to-day operations of the department and the overall general administration of the Banking Americas – Canada’s business.
  • Coordinate travels (international and domestic).
  • Coordinate internal/external meetings for the department using WebEx, Microsoft Teams and Zoom.
  • Prepare and maintain expense and entertainment reporting for multiple team members.
  • Responsible for the management of the OneBanker database.
  • Weekly and monthly reporting to Head Office and New York, as required.
  • Assist account officers/relationship managers with the management of the Bank’s business accounts and related credit facilities.
  • Assist in the preparation of marketing materials.
  • Prepare and manage all local client events as well as assisting in brand development
  • Prepare monthly and quarterly compliance related reporting.
  • As Business rep, manage Canada Risk and Controls related reporting.

 

Qualifications:

 

  • 5 years of overall administrative experience.
  • Experience supporting executives in financial services.
  • Complex calendar management, expense reporting and travel arrangement experience is required.
  • Advanced level understanding of MS Office, specifically Outlook.
  • Experience scheduling with Webex, Zoom and MS Teams.
  • Must have been responsible for financial reporting.
  • Adaptable, professional with excellent written and verbal communication.
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