Job Description

Our client, a leader in financial services is seeking an Administrative Receptionist to join their team in their downtown Toronto office for a one-month contract with the potential to extend. This will be a part-time position, Monday to Friday for three hours a day. The right person for this opportunity will have previous experience as a receptionist in a corporate setting. If you are looking for a part-time opportunity with an amazing organization, this could be the perfect opportunity for you!

What you will achieve in this role:

• Manage relationships with vendors, service providers and landlord.
• Act as primary on-site contact for building management.
• Monitor and maintain office supplies inventory and review and approve office supply acquisitions.
• Provide general support to visitors and guests, including scheduling and managing meeting rooms and hoteling workstation.
• Respond to client inquiries and complaints, receiving incoming/forwarded phone calls in a professional manner, taking and distributing messages.
• Provide administrative support to, and participate in, office committees and project teams as required.
• Responsible for office operations and procedures including managing boardrooms, incoming & outgoing correspondence, filing systems, stationery and supply requisitions, and clerical functions.
• Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands.
• Perform review and analysis of special projects and keep the management properly informed.
• Coordinating tasks within the office as assigned (i.e. ordering lunches, consolidating data, etc.).
• Other administrative duties, as assigned inclusive of: meeting arrangements, minute-taking, filing, invoicing, travel/meeting bookings, ordering office and kitchen supplies, mail runs and distribution of the daily mail.
• Manage internal staff relations.
• Maintain a safe and secure working environment.
• Issue and maintain key card access
• Assist Manager Corporate Service with a variety of tasks.
• Act as Welcome Coordinator for all new team members.
• Maintain strict confidentiality of employee information.
• Positive, leadership skills and experience in an administrative reception role

What you must bring to this role:

• Previous experience as a receptionist or administrative assistant in a corporate environment
• Self-directed, confident professional demeanor
• Must be able to multitask easily, effectively managing competing priorities
• Excellent, friendly communication
• Ability to thrive in a fast-paced environment
• Excellent problem-solving skills
• Be motivated, a positive attitude and be completely dependable